We appreciate your interest in Woodside Priory School. We are an independent Benedictine, Catholic, college preparatory school for grades 6-12, committed to the highest standards of education and to the development of each student's intellectual, emotional, social, and spiritual potential. We believe that our Benedictine values of spirituality, hospitality, integrity, individuality and community are made real in a school in which every student is known and loved.

We take pride in attracting highly qualified competent people who share our vision of education. In addition, we seek people who want to share our Benedictine values and our strong sense of community.

The Woodside Priory School is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color national origin, sex, age, status as a protected veteran, or status as a qualified individual with disability. 

If you have an interest in any of the positions listed below, please contact Human Resources at hr@prioryca.org.

Administration-Staff Job Openings

List of 2 items.

  • Facilities Manager (Posted 4/17/18)

    Job Summary
    The Facilities Manager is a skilled and knowledgeable project manager and supervisor with a commitment to service and effective execution of school safety and security, maintenance, logistical event management and cleanliness. The Facilities Manager is responsible for maintaining the physical school plant in a condition of operational excellence so that the full educational use of it may be made at all times. The Facilities Manager must reflect the Mission of Woodside Priory School to the Personnel of the maintenance staff.
    Essential Responsibilities
    • Responsible for managing projects and their budgets and timelines.
    • Responsible for managing all aspects related to maintaining the safety, security, and cleanliness of school facilities on campus.
    • Responsible for effective supervision of staff to ensure a safe and clean environment.
    • Builds and maintains professional working relationships with vendors, contractors, and project managers.
    • Prepares, administers and manages the facilities and grounds budget.
    • Works with the Director of Finance and Operations to develop and maintain a long-range facility, equipment obsolescence and replacement program.
    • Conveys a can-do, problem-solving service attitude toward employees, students, parents and outside contacts.
    Technical/Management/Professional Responsibilities and Accountabilities
    • Managing Facilities Department Personnel
    • Supervises the custodial and maintenance team and security staff.
    • Responsible for ensuring effective scheduling, job assignments, protocol and systems updates, training and performance evaluations.
    Maintaining Building/Campus Facilities
    • Researches and plans operational policies and procedures designed to comply with all state, county, and city laws, ordinances and regulations, and to insure the physical health, wellbeing and safety of all students and staff in the school buildings and related physical facilities.
    • Analyzes maintenance needs necessary to establish standards for an effective preventive maintenance and ground maintenance program. Plans and administers preventive maintenance programs for all school-owned mechanical and electrical equipment, including ground equipment, heating, cooling, ventilating, and plumbing equipment.
    • Prepares estimates for future operational costs, such as personnel, materials and equipment.
    • Provides for emergency repair service.
    • Ensures an effective work order requests process that authorizes work to be completed and distributes work to appropriate staff for completion in a timely manner.
    • Evaluates the work performance of departmental employees and all outside contractors
    • Oversees purchase of all needed equipment and supplies as budgeted.
    Logistics and Events Management
    • Ensures effective coordination with various departments for the use of facilities for all school events including after-school and weekend events.
    • Proactively provides support, planning and personnel as needed to execute school activities and programs, as well as community events and facility rentals.
    Security and Safety Management
    • Responsible for all security related issues including, building alarms, security personnel and protocols necessary to provide adequate security during and after school hours on both campuses.
    • Manages and coordinates school safety and emergency response plans in coordination with the Dean of Students and Dean of Middle School.
    • Serves as Co-Chair on the Safety Committee and Emergency Preparedness Team. Manages the fire, safety, and security systems of the property equipment.
    • Ensure compliance with applicable building and safety codes, OSHA requirements, hazardous waste disposal and relevant federal, state and local laws and regulations.
    • Works closely with Human Resources to coordinate and administer in a timely manner required employee trainings related to workplace health and safety, as required by Cal-OSHA and other regulatory or governing agencies.
    • Responsible for security and safety monitors.
    Qualification Requirements
    • A minimum of seven (7) years’ experience in a facilities supervisor or manager role, preferably in an educational environment.
    • Minimum 4-year college degree
    • Proven knowledge and expertise in maintenance, compliance, computer software (MS office) and equipment, estimation, HVAC, plumbing, vendor-management, safety, and budgets.
    • Experience with facility management software.
    • Must have a working knowledge of the Uniform Plumbing Code (UPC), National Electric Code (NEC), OSHA codes, and SDSs.
    • Able to read/interpret blueprints.
    • Must be service-oriented relative to the facility needs of our customers (faculty/staff/administration).
    • Proactive and optimistic, self-starter who believes in his/her ability and completes duties without being reminded.
    • Able to communicate clearly to optimize understanding and responding to comments and questions.
    • Project Management experience a plus.
    Physical Requirements
    • Visual ability to read handwritten or typed documents. (SDS, operating instructions, timecards, etc.)
    • Able to conduct verbal conversation.
    • Able to hear normal range verbal conversation (approximately 60 decibels).
    • Able to sit, stand, stoop, kneel, bend, walk, and climb slopes, stairs, steps, and ladders.
    • Able to push and/or pull a variety of tools and equipment weighing up to 50 pounds.
    • Able to lift and carry up to 50 pounds occasionally.
    • Able to work at various elevated heights in a safe and effective manner.
    • Able to work in restricted spaces in a safe and effective manner.
    • Able to work with chemical agents in a safe and effective manner without allergic reaction.
    • Able to demonstrate manual dexterity necessary to perform fine maintenance procedures and operate both manual and power hand tools in a safe and effective manner.
    • Able to operate a variety of powered and manual equipment commonly found in janitorial and custodial services in a safe and effective manner.
    • Visually able to use the computer for extended periods of time.
    To apply, send a resume to hr@prioryca.org.
  • Registrar (Posted 4/9/18)

    Woodside Priory School is a truly unique educational institution thriving in the heart of Silicon Valley. Founded by Benedictine monks in 1957, our co-ed, 6th-12th grade school combines timeless values with far-reaching vision in an atmosphere of real community. Because our students feel known, loved, and free to take risks, they go on to create lives full of balance, meaning, and service.
     
    The Role of the Registrar
    The Registrar is appointed by the Head of School and is responsible to the Dean of Students. The Registrar assists in the implementation of the policies and regulations necessary for an effective educational institution.
     
    Duties of the Registrar:
    1. Reflect the Mission of Woodside Priory School to the community of the school including administrators, faculty members, students and the general public.
    2. Maintain strictest confidence on all matters pertaining to students, their families, faculty and staff.
    3. Manage and maintain the inputting and accuracy of all student, family, and faculty information found in the BlackbaudOnRecord database.
    4. Prepare and send accurate reports from BlackbaudOnRecord as requested by the administration, such as weekly tardy and absentee reports.
    5. Track and maintain in BlackbaudOnRecord student discipline notices given by office personnel to students.
    6. Manage and maintain accurate daily student attendance records using BlackbaudOnRecord.
    7. In conjunction with the Dean of Students, communicate with families on matters related to student attendance.
    8. Maintain accurate enrollment records and files for all current and past students.
    9. Manage student cumulative files.
    10. Manage the dispersal of Official Transcripts to all relevant programs, databases, and people.
    11. Assist the Head of Upper School inputting student schedule changes.
    12. Print and organize student schedules at the beginning of each semester and for Back To School Night.
    13. Order requisite Priory forms.
    14. Coordinate and implement all aspects of faculty substitution.
    15. Manage copying service for faculty and staff.
    16. Prepare all mailings from the Head of Upper School, Head of Middle School and Dean of Students including the Summer Mailer.
    17. Coordinate student Work Permits.
    18. Coordinate student parking.
    19. Supervise assignment and maintenance of Upper School lockers.
    20. Triage students who come to the office who are feeling ill during the school day and take the necessary follow-up actions – calling home, sending students to the nurse, and notifying administrators.
    21. Manage student sign in and sign out; issue excused or unexcused tardy slips to students.
    22. Coordinate and order end of year student awards.
    23. Organize, order and distribute graduation announcements, diplomas and robes.
    24. Respond, under direction of the Head of School and Head of Upper School, to all reports, surveys and documents requested by the dioceses, local and state governments.
    25. Prepare monthly reports for the Business Office of machine and postage usage and end of the month enrollment summary.
    26. Other duties as assigned by the Head of School.
     
     
     
    Skills required:
    1. Excellent people skills; ability to engage with a variety of community members including faculty, parents, and students.
    2. Strong attention to detail.
    3. Excellent time management skills; ability to work independently to meet deadlines.
    4. Proficiency in Microsoft Office and Google programs, and ability to learn systems unique to the school such as those listed in the job description above.
    5. Quick learner eager to explore new technology, processes, and procedures.
    6. Bachelor’s Degree required.
    7. 3-5 years of Administrative Assistant experience required/Registrar experience preferred.
     
    Physical requirements:
    1. Must be able to lift up to 15 lbs
    2. Sitting for long periods of time.
     
    **This is a non-exempt, 12-month position. A Livescan is required prior to hire.

    Contact hr@prioryca.org to apply.

Academic Job Openings

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Woodside Priory School