The new California Education Code legislation requires that schools provide parents with sections from the school's Employee Handbook on employee interactions with pupils. We are sharing with you some excerpts, highlighted in italics below, from our Woodside Priory School Employee Handbook that includes details on our expectations for employees relative to interactions with students. Please know that this information has been in our handbook for many years, and employees are required to review and acknowledge the handbook annually. At the heart of our policies are intentions to take all precautions to keep our employees modeling and living the values of Woodside Priory School. As Blessed Basil Moreau reminds us, "Our sublime, but difficult, mission should be fulfilled with that happy blending of gentleness and firmness, prudence and vigilance, which is the secret of all successful education."
When an applicant intends to join our Woodside Priory School community, we require a thorough review and training on the code of conduct expectations.In order to be employed by Woodside Priory School, an employee must complete the following:
Once an employee is hired, policies are provided that guide the employee on the use of email and social media in regard to communication with students.
- Background check
- Shield the Vulnerable
- Training and/or Mandated Reporter Training
Agreement by signature to all state-mandated and school policies, including child abuse reporting, harassment policy, safety policy, and driver safety rules
The following recommendations guide teachers and staff in the appropriate use of email.
Note: Terminology describing the building of relationships online varies from site to site. "Friending" is meant to include following, subscribing, adding as a contact, or any other term, meaning establishing an online relationship between two people.
- Use your school email account when communicating with students or parents.
- Communicate only about school matters or matters that are appropriate to be discussed in school.
- Write as though you are certain that others will read what you write. Remember that there is no such thing as private email. Email can be forwarded to countless other people who may have opinions on what you have written.
- Do not use instant messaging with your students. Do not add students as friends or allow yourself to be added as a friend by your students.
- Keep in mind that you are communicating with students and that the same boundaries must be respected in written correspondence as in oral communication.
Should an employee find that a student has inappropriately added him or her to a social network, contact list, or address book, the employee should ask to be removed and keep a written copy of your request. If information has been posted online about an employee, it should be brought to the attention of your supervisor immediately.
Furthermore, employees are not only trained on but required by law to act in the best interest of the student in suspicious situations.
All school employees are mandated reporters who are required, by law, to report all known or suspected cases of child abuse or neglect. Mandated reporters must not attempt to investigate whether the allegations are valid. If child abuse or neglect is reasonably suspected or if a student shares information with a mandated reporter leading him/her to believe abuse or neglect has taken place, the report must be made. No supervisor or administrator can impede or inhibit a report or subject the reporting person to any sanction. To make a report, an employee must contact an appropriate local law enforcement agency or county child welfare agency. This legal obligation is not satisfied by making a report of the incident solely within the school administration. An appropriate law enforcement agency may be a Police Department, Sheriff's Department, or County Child Protective Services office.
The report should be made immediately over the telephone and followed up in writing using special forms provided by law enforcement agencies for this purpose. If immediate telephone reporting cannot occur due to circumstances beyond one's control, then initial reports may also be made via email or fax.
Finally, Woodside Priory School employees are provided with specific situations to avoid in order to prevent any impropriety.
It is imperative that all educators - administrators, teachers, coaches, moderators, and staff members - protect themselves and the students they teach by practicing appropriate behavior with students. The following are expectations to establish boundaries and avoid the appearance of impropriety:
- Do not stay alone in a room with a student unless there is a window permitting others to view the room or the door is open.
- Do not allow students to become overly friendly or familiar with you. Students should never call teachers by their first names or nicknames.
- Do not engage in private correspondence with students. Always use your school email account when corresponding with students. If you receive personal communication from a student and the communication is not appropriate, keep a copy of the communication and inform your supervisor.
- Do not visit students in their homes unless their parents are present; do not invite students to your home.
- Do not transport students in your own vehicle.
- Do not take on the role of surrogate parents with a student; do not criticize a student's parents to them.
- Do not give out your home or cell phone number without the knowledge and permission of your supervisor.
- Do not hire students to work in your home without the knowledge and consent of your supervisor.
- Do not discuss personal issues or problems with your students.